A disaster could strike at any time, causing your company to lose some or all of its data. Have up-to-date copies of your information stored off-site. This could save your company in case of fire, earthquake, cyber-terrorist attack, or other calamity.
Since 2013 and the advent of CryptoLocker ransomware, backups have become even more critical to your important files. If ransomware infects your system, you can lose access to ALL OF YOUR FILES.
These five guidelines can help you create an efficient back-up system.
Establish a schedule
Routinely have "BACK UP DATA" scheduled on your calendar. Some back-up software will automatically do this for you. All you need to do is insert your form of media—CD, DVD, flash drive, etc.
Back-up before every new installation
This will allow you to restore all of your old settings in case a new application or operating system reconfigures your system.
Store copies off-site
Consider getting a safe deposit box to store your backup information. If your office is destroyed in a fire or flood, you'll rest easier knowing your data didn't get lost along with your computer.
Rotate your back-up equipment
Never use the same high-speed tape drive repeatedly. If it fails, you will lose all of your data. Rotate between two or three tapes so you still have one to fall back on.
Consider a back-up service
A growing number of Internet Service Providers (ISPs) offer data storage services. If you use a broadband connection (T1, DSL, Cable), consider your ISP as a data storage facility.
The CERT® Coordination Center offers good information regarding backups.